All icipe PhD scholars who have not yet successfully defended their thesis will participate in annual reporting. The purpose of the report is to assess progress through the programme in relation to clearly articulated expectations and milestones, and give scholars feedback on their progress.
You can download an Annual Report Form here: Annual Report Form
The form consists of three parts. Part 1 is to be completed by the PhD Scholar; Part 2 by the Primary icipe Supervisor; and Part 3 by the Primary University Supervisor.
The icipe Board of Training and Postgraduate Studies (IBTPS) will then review the completed form and provide feedback to help the scholar continue to advance through the PhD programme. The IBTPS may also request a meeting with the scholar and their supervisors to discuss progress.
Please note, there may be good reasons for moving at a slower pace than expected. For example, a scholar may switch supervisors, or laboratory facilities may not be available as expected. A scholar’s progress might also be delayed by major life events, e.g. the birth of a child. These reasons should be clearly explained in the scholar’s self-assessment. These reasons will be taken into account to help the IBTPS determine a rating of progress and formulate recommendations.
Download the Annual Report Form.
Complete PART 1 of the form, and sign and date.
Send the entire form with your completed part (PART 1) as a Word document to your icipe Primary Supervisor and University Primary Supervisor by October 31st 2017.
Discuss your report with your supervisors.
Ask your supervisors to complete, sign and date their respective part (PART 2: icipe Supervisor; PART 3: University Supervisor), and return to you by November 21st 2017.
Compile all parts of the report (PARTs 1, 2 and 3) into a single Word document.
Upload (see below) the completed Annual Report by 23rd November 2017.
Go HERE to upload the completed 2017 Annual Report.
Accepted file formats are: doc, docx or pdf. The file size limit is 5 MB.
Once you have entered your information and uploaded the 2017 Annual Report, click the Continue button.
This will take you to the Review your Entries page where you can change anything.
When you are satisfied with your information and upload, click the Continue button to submit your 2017 Annual Report.
This cannot be undone, so please make sure your information is correct before submitting.
Frequently asked questions
Q: I cannot upload my Annual Report. What is wrong?
A:(1) Your file may be too large. The maximum file size is 5 MB.
A:(2) Perhaps you are trying to upload a file that is not one of the accepted file formats (accepted formats: doc, docx, pdf)
The IBTPS will review the Annual Report and assign a rating of progress. Those ratings and associated requirements are shown below:
|Progress Rating||Description||Scholar’s Action Required|
|Satisfactory||Scholar is making expected level of progress through the programme.||
|Concern||Scholar is not progressing through the programme as expected. Specific reasons for this rating will be identified in the IBTPS Report.||
|Probation||Scholar is failing to meet in a significant manner one or more expectations associated with the programme. Specific reasons for this rating will be identified in the IBTPS report.||
In case of any questions regarding the report, kindly contact:
Ms. Vivian Atieno
Capacity Building Officer,
Capacity Building and Institutional Development Programme, icipe